Audit Administration Assistant

Due to demand and growth, our client is looking for an experienced Administration Assistant, who has previously worked in an Accountancy setting, ideally within Audits.

YOUR RESPONSIBILITIES:

• Management of all incoming and outgoing office post for the department.
• Copying, scanning, filing and archiving of documentation, including management of all audit paperwork, including entry into and filing on our electronic document storage system.
• Responding to requests from the Partner, Director, Managers, Team and clients.
• Printing and binding of reports.
• Answering the phone and taking messages.
• Assisting wider Business Support Team with requests as required.
• Creating Tender documentation/Presentations.
• Assisting FOH with cover as needed.
• Setting up meeting rooms/AV as needed.
•  Maintaining client information on the firm’s practice database.
• Raising fee notes based on our fee forecasts and helping with tidying codes in respect of WIP.
• Setting up new job codes in firm’s databases for each year’s audit/new services offered.
• Requesting bank letters and monitoring and chasing responses to these through the online platform, using the firm’s process without manager input. liaising with client to confirm any changes in details/ obtain information required for new clients.
• Assistance with completion of new client set up (Anti Money Laundering forms, conflict emails, ID checks, liaising with client to obtain information required.)
• Preparation of Engagement letters using standard templates.
• Arranging client meetings for the Partners, Directors and Managers, accommodation and travel arrangements.
• Proactively booking accommodation for the audit team based on job bookings on our staff planner.
• Proactively obtaining meeting agendas and papers for upcoming Audit Committees and Board meetings.
• Formatting reports for clients (Audit plans and Management letters), completing these to marketing standards for issue to clients.
• Preparing template reports for clients (Audit plans and Management letters), for audit team and managers to tailor and complete.
• Undertaking a review of departmental reports to ensure completeness of information, spelling and grammar.
• Formatting reports for clients (Audit plans and Management letters), completing these to marketing standards for issue to clients.